Operations Assistant | Girls Rock MKE
About Girls Rock MKE:
The mission of Girls Rock MKE is to empower marginalized identities of diverse experiences through music education and performance. Visit our website at www.girlsrockmke.org or our social media pages @girlsrockmke for ongoing programming and updates.
Position Summary
Girls Rock MKE is seeking a dynamic and organized Operations Assistant to support administration of our organization’s internal systems, development efforts, event readiness, and provide essential marketing and admin support to our Executive Director. This is a year-round, flexible, part-time position, approximately 10 hours/week at $18-20/hour, ideal for an individual passionate about grassroots community organizing, art and music, youth development, and social justice based non-profit work. This role is designed to evolve based on available funding and organizational needs, starting at 10 hours per week with potential to grow to 20 hours.
Applications will be accepted until Friday, May 9, 2025.
Start date anticipated in late May/early June 2025.
Responsibilities include:
Fundraising & Donor Management (approximately 40%)
Attend Fundraising Committee meetings and track action items and deliverables
Assist with grant research and tracking to increase funding opportunities
Support donor engagement through thank-you letters and impact updates
Track and administer sponsor benefit deliverables
Track grant/report deadlines and assist with document prep
Marketing & Communications (approximately 40%)
Attend Marketing Committee meetings and track action items and deliverables
Coordinate marketing asset delivery across volunteers and/or freelancers for distribution across Girls Rock MKE channels
Oversee the regular publication of a monthly e-newsletter using MailChimp
Perform light website updates using Squarespace
Manage general inbox, routing emails as needed to connect volunteers, campers, donors, and community with appropriate resources
Assist with event-related tasks, such as maintaining inventory of merch and event supplies, prepping materials for tabling events or camp/showcases, and coordinating supplies ordering/replenishment with Executive Director as needed
Option to work additional hours on an as-needed basis in support of event coordination, if desired
Represent Girls Rock MKE’s mission across all marketing materials
Administrative & Operational Support (approximately 20%)
Attend Programming Committee meetings and track action items and deliverables
Maintain Monday.com project boards across committees
Prepare meeting agendas, action items, and follow-ups
Perform general office tasks, including organizing receipts and digital files
Perform other duties as assigned
Minimum Qualifications:
High school diploma required
Experience in a development, fundraising, marketing, communications, or administrative role (equivalent education may be considered in lieu of experience)
Ability to communicate effectively with people from diverse backgrounds
Strong interpersonal and proactive communication skills
Ability to independently complete complex administrative tasks and work collaboratively as part of a team
Preferred Qualifications:
Experience managing grants, individual gifts, sponsorships, and/or events
Proficiency in design software such as Canva or Adobe Creative Cloud
Experience with email marketing
Proficiency in Google Suite (Gmail, Google Drive, Google Docs, etc.)
Compensation:
$18-20/hour, approximately 10 hours per week
Schedule:
Flexible, part-time, hybrid (mostly remote)
Start Date:
Anticipated in late May 2025
Application Deadline:
Friday, May 9, 2025
Girls Rock MKE is committed to building a diverse and inclusive workplace and we believe that a variety of perspectives strengthens our team and our work. We are an equal opportunity employer and enthusiastically encourage applications from individuals of all backgrounds, including women, nonbinary people, people of color, LGBTQ+ individuals, people with disabilities, and veterans. We recognize that historically marginalized groups are often underrepresented in our field, and we are dedicated to creating a welcoming and supportive environment for everyone.
To apply, please submit a resume and cover letter to hannah@girlsrockmke.org with the subject line “Operations Assistant”.
No phone calls please.